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Mobile Podcast Lounge for Corporate Events in Dallas

One event. Months of content.

A turnkey interview studio built in any 10×10 space in your venue: a conference breakout room, a corner of the expo floor, or a trade show booth. We handle setup, production, and teardown. You bring the guests.

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Host and guest recording a podcast interview under a red ON AIR neon sign in the mobile podcast lounge
On air The lounge, live at your event

Raw recordings delivered within 48 hours of your event.

Trusted on set by teams at

  • Microsoft
  • Meta
  • Salesforce
  • Uber
  • KPMG
  • Cigna
  • UnitedHealthcare
  • U.S. Bank

Proof in motion

See the standard

Watch the reel.

The studio reel while the dedicated lounge reel is in the edit: executive interviews, brand films, events, and aerials by the same senior team that runs the lounge.

Hybrid cinema and multicam podcast lounge built inside a corporate event venue, with cameras, lights, and an ON AIR sign

01 / The content engine

One day. A hundred assets.

10–15
Minute interviews per guest
25–30
Interviews in a typical full day
100+
Pieces of branded content per day
10×10
Feet of floor space required

02 / The tiers

Choose your production tier

Starter, Pro, or Cinema.

Three tiers for different budgets, event scales, and quality ceilings. Every tier is the same turnkey experience: we handle setup, production, and teardown. You just bring the guests.

Tier 01

“The Starter”

$2,000

A turnkey podcast studio that rolls into your venue and rolls out with broadcast-ready episodes.

Best for: Conferences, summits, and corporate events adding a podcast lounge as a guest experience and content asset. 1–4 episodes per session.

  • 3-camera multicam setup: Mevo Start rig with live switching for instant-ready episodes
  • Up to 4 guest seats: broadcast-grade microphones
  • 2 hours of recording time: additional time available as an add-on
  • 3 edited podcast episodes: up to 30 minutes each, with intro, outro, and captions
  • Raw multicam files: delivered for your archive
  • 1 highlight reel (60–90 sec): for social promotion
  • 5-day standard delivery

Add-ons available: custom branded backdrop, additional recording hours, on-site graphics package, branded intro and outro animation.

Book this package

Tier 02

“The Pro”

$3,500

Hybrid cinema and live multicam. Guests sound like pros and look like ones too.

Best for: Brands, executive thought leaders, and conferences that want the lounge to look as polished as it sounds. Up to 6 episodes per session.

  • 1 Nikon ZR cinema camera: on the close-up, plus 3 Mevo Starts running live multicam
  • Up to 4 guest seats: broadcast-grade microphones with wireless lavalier backups
  • 3 hours of recording time: additional time available as an add-on
  • 5 edited podcast episodes: up to 45 minutes each, with intro, outro, and captions
  • Raw multicam and cinema files: delivered for your archive
  • 1 sizzle reel (90–120 sec): showcasing the podcast experience
  • 3 vertical social cuts: captioned, ready to post
  • 5-day standard delivery: two rounds of revisions included

Add-ons available: custom branded backdrop, branded lower thirds, additional recording hours, photo coverage of the lounge in action.

Book this package

Tier 03

“The Cinema”

$5,000

The multi-camera broadcast rig top podcasts use, brought to your event.

Best for: Premium events, brand activations, and high-profile podcast productions where every guest deserves a broadcast-grade moment. Up to 8 episodes per session.

  • 3 Nikon ZR cinema cameras: host, guest, and a third camera for cutaways
  • Up to 4 guest seats: broadcast microphones, wireless lavalier backups, and ISO-stem recording per mic
  • 4 hours of recording time: additional time available as an add-on
  • 8 edited podcast episodes: up to 60 minutes each, with intro, outro, and captions
  • Raw multicam, cinema, and per-mic audio stems: delivered for your archive
  • 1 hero sizzle reel (2–3 min): showcasing the full podcast experience
  • 5–8 vertical social cuts: captioned, ready to post
  • Same-day social reel: delivered before the event ends
  • 5-day standard delivery: two rounds of revisions included

Add-ons available: custom branded backdrop, branded graphics package, additional recording hours, photography coverage, livestream broadcast.

Book this package

Lounge add-ons & upgrades

Build it out.

Every tier arrives turnkey. These upgrades add live reach, faster social turnaround, sponsor branding, and extra hours for when the line at the booth doesn't stop.

Start a project See all pricing ↘
  • Live streaming: YouTube, TikTok, Facebook, and Instagram. +$1,000 on The Starter, custom quote on The Pro and The Cinema
  • Extended hours: $399–$599 per additional hour
  • On-site social content captain: 8–10 reels edited during the event, $1,500
  • Custom sponsor backdrop: design and print, $300
  • Additional broadcast microphone: third or fourth guest seat, $150
  • Same-day sizzle reel: 60 seconds, delivered at the event, $750
  • Bundle with event coverage: book alongside The Conference Chronicle or The Marquee Event and save $1,000 on a full-day lounge

03 / Why it works at events

Why organizers add a lounge

The busiest corner of the floor.

A podcast lounge is a guest experience and a content asset at once. Speakers get a broadcast-grade moment. You get the library.

Content at scale

One full day produces 25–30 interviews, roughly 100 pieces of branded content from a single event.

Speaker magnet

Speakers say yes faster when they know they'll leave with a professionally produced highlight reel.

Foot traffic

An illuminated ON AIR sign and visible cameras turn a booth into the most active space on the floor.

Year-round content

Interview clips stay relevant for months, fueling a full quarter of social, blog, and YouTube content.

Voices you can't get otherwise

Your top customers, experts, and sponsors are all in one building once a year. We capture them while they're there.

Turnkey experience

We handle setup, production, and teardown, and we leave the room exactly as we found it. You just bring the guests.

04 / How it works

From guest list to library

Every technical layer, handled.

Four steps, planned weeks out and wrapped days after. The lounge is turnkey from the first call to the final file.

  1. 01

    We plan the guest list together

    Four to six weeks out, we identify the speakers, sponsors, and executives worth a seat. Half the slots get pre-scheduled; walk-ups fill the rest.

  2. 02

    We build the studio in your venue

    Crew arrives 60–90 minutes early. Full setup in any 10×10 ft space: conference rooms, expo booths, hotel suites, even covered outdoor areas.

  3. 03

    Guests sit down and talk

    Interviews run 10–15 minutes with your host or ours. We handle every technical layer, so your guests just have a good conversation.

  4. 04

    We deliver a content library

    Raw recordings land within 48 hours via Drive. Edited deliverables follow within 7–14 business days.

05 / What we bring

What we bring to your venue

The whole studio travels.

Every tier ships with the same broadcast backbone. The cameras climb with the tier.

In every tier

  • Pipe and drape backdrop frame (8×8 ft) with branded fabric
  • 2 broadcast podcast microphones on professional boom arms
  • RodeCaster Pro II multi-track audio interface
  • Monitoring headphones for talent
  • Professional LED lighting: key, fill, and edge
  • Illuminated ON AIR sign
  • Lounge furniture, or coordination with venue rental
  • All cables, power, gaffer tape, and backup gear
  • Setup and complete teardown. We leave the room as we found it

What changes by tier

  • The Starter: 3× Mevo Start wireless HD cameras, 1080p, app-controlled
  • The Pro: 1× Nikon ZR cinema camera plus 3× Mevo Start, hybrid cinema and multicam
  • The Cinema: 3× Nikon ZR 6K cinema cameras, wireless lavalier backups, ISO-stem recording per mic

06 / Beyond the recap

Built to outlive the event

Not a recap reel.

A lounge day ends with dozens of videos, social clips, and podcast episodes your marketing team can deploy for months, not one recap video that gets watched once. Every interview leaves the room as a full episode, three social clips, a podcast audio file, and a thumbnail, ready for your channels, your blog, and your YouTube.

07 / Who books it

Who uses a mobile podcast lounge

People worth hearing.

Conference organizers capture speaker interviews, attendee testimonials, and sponsor spotlights. HR teams film employee stories and recruiting content. Nonprofits record donor appreciation and beneficiary stories. Product teams bottle early reactions on launch day.

  • Corporate conference organizers
  • Trade show exhibitors
  • Leadership summits & all-hands
  • Sales kickoffs
  • Product launches
  • HR & employer branding
  • Nonprofits
  • Podcast networks

08 / FAQ

Common questions

Asked and answered.

How much space do you need?

A 10×10 ft area is the minimum. A 12×12 ft space is ideal. We can work in conference breakout rooms, hotel suites, expo booth spaces, office lobbies, and even covered outdoor areas.

Do you provide a host for the interviews?

We can. If you have a preferred host or moderator, we'll work with them. If you need us to provide a host, we can arrange one for an additional fee. Many clients use their own marketing director, CEO, or a well-known industry personality.

How long does each interview take?

Plan for 10–15 minutes per interview, plus 2–3 minutes for setup and mic check between guests. That's roughly 3–4 interviews per hour.

Can we live stream the interviews?

Yes. We offer live streaming as an add-on so your remote audience can watch interviews in real time on YouTube, LinkedIn, or a private platform.

What if we don't want to edit all the interviews?

That's completely normal. Most clients pick their top 10–15 interviews for full editing and receive the rest as raw files. You only pay for what you edit.

Can the lounge be sponsor-branded?

Absolutely. We design and print a custom sponsor backdrop, add sponsor lower thirds to edited videos, and include sponsor mentions in your deliverables. Backdrop design and print is a $300 add-on.

How far in advance should we book?

4–6 weeks is ideal. This gives us time for pre-production planning, guest scheduling, and backdrop design. Rush bookings (2–3 weeks) are sometimes possible depending on crew availability.

Do you serve events outside Dallas?

Yes. We're based in Dallas but travel throughout Texas and nationwide for multi-day events. Travel costs are quoted separately.

Start a project

Let's build your lounge.

Tell us about the event: dates, venue, city, and how many guests you want on mic. We'll reply with a clear next step and a fixed-fee recommendation.

(469) 370-9832 info@imagemedialab.com

No mailing list. Just a useful reply from our Dallas team.