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Mobile Podcast Lounge for Corporate Events in Dallas

One event. Months of content.

A turnkey interview studio built in any 10×10 space in your venue: a conference breakout room, a corner of the expo floor, or a trade show booth. We handle setup, production, and teardown. You bring the guests. From a single executive conversation to a full day of rotating conference guests, the lounge scales to the format.

Start a project See the package ↘
Host and guest recording a podcast interview under a red ON AIR neon sign in the mobile podcast lounge
On air The lounge, live at your event

Raw recordings delivered within 48 hours of your event.

Proof in motion

Mobile podcast lounge reelWatch the reel.

The studio reel while the dedicated lounge reel is in the edit: executive interviews, brand films, events, and aerials by the same senior team that runs the lounge.

Three-camera mobile podcast lounge built inside a corporate event venue, with studio lights and an ON AIR sign

The event podcast content engineOne session. A season of content.

15–20
Minute conversations per guest
6–8
Conversations in a 3-hour session
4
Participants on mic, host included
10×10
Feet of floor space required

02 / The package

The mobile podcast lounge packageOne lounge. One fee.

Every lounge booking is the same turnkey studio and the same crew, priced as one flat fee. We handle setup, production, and teardown. You bring the guests.

Fixed-fee package

“The Mobile Podcast Lounge”

$3,500

A three-camera cinema podcast studio that rolls into your venue and rolls out with edited, captioned episodes.

Best for: Conferences, summits, brand activations, and leadership events that want a podcast lounge as a guest experience and a content asset. Up to 3 hours of recording: six to eight conversations of 15 to 20 minutes, every one edited.

Request this package

Everything in the fee

  • 3 Nikon ZR cinema cameras: host, guest, and a wide two-shot, each recorded in full resolution for a true multicam edit
  • Up to 4 participants on mic: host plus one guest is the ideal setup, two guests excellent, three supported, on broadcast microphones with wireless lavalier backups and an isolated audio track per mic
  • Up to 3 hours of recording time: additional hours available as an add-on
  • Every conversation edited: multicam cut, color grade, audio mix, intro, outro, and captions for every episode recorded in your session, up to 8 episodes
  • 5 vertical social cuts: captioned, ready to post
  • 1 sizzle reel (60–90 sec): showcasing the lounge and your guests
  • Raw multicam files and per-mic audio stems: delivered for your archive within 48 hours
  • Two rounds of revisions
  • 5-day standard delivery

Add-ons available: additional recording hours ($500 per hour), custom sponsor backdrop, branded graphics package, photography coverage, livestream broadcast.

Podcast lounge add-ons and upgradesBuild it out.

The lounge arrives turnkey. These upgrades add live reach, faster social turnaround, sponsor branding, and extra hours for when the line at the booth doesn't stop.

Start a project See all pricing ↘
  • Live streaming: YouTube, LinkedIn, or a private platform, custom quote
  • Extended recording hours: $500 per additional hour
  • Custom sponsor backdrop: design and print, $300
  • Bundle with event coverage: book alongside The Conference Chronicle or The Marquee Event and save $1,000 on the lounge

03 / Why it works at events

Why event organizers add a podcast loungeThe busiest corner of the floor.

A podcast lounge is a guest experience and a content asset at once. Speakers get a broadcast-grade moment. You get the library.

Content at scale

A 3-hour session produces six to eight conversations of 15 to 20 minutes, each edited into a full episode, plus five vertical cuts and a sizzle reel from the session. Extended hours add two to three conversations per hour, with room for guest changes, resets, and the schedule slipping.

Speaker magnet

Speakers say yes faster when they know they'll leave with a professionally produced highlight reel.

Foot traffic

An illuminated ON AIR sign and visible cameras turn a booth into the most active space on the floor.

Year-round content

Interview clips stay relevant for months, fueling a full quarter of social, blog, and YouTube content.

Voices you can't get otherwise

Your top customers, experts, and sponsors are all in one building once a year. We capture them while they're there.

Turnkey experience

We handle setup, production, and teardown, and we leave the room exactly as we found it. You just bring the guests.

04 / How it works

How the podcast lounge worksEvery technical layer, handled.

Four steps, planned weeks out and wrapped days after. The lounge is turnkey from the first call to the final file.

  1. 01

    We plan the guest list together

    Four to six weeks out, we identify the speakers, sponsors, and executives worth a seat. Half the slots get pre-scheduled; walk-ups fill the rest.

  2. 02

    We build the studio in your venue

    Crew arrives 60–90 minutes early. Full setup in any 10×10 ft space: conference rooms, expo booths, hotel suites, even covered outdoor areas.

  3. 03

    Guests sit down and talk

    Conversations run 15 to 20 minutes with your host or ours. We handle every technical layer, so your guests just have a good conversation.

  4. 04

    We deliver a content library

    Raw recordings land within 48 hours via Drive. Edited episodes and social cuts follow within 5 business days.

05 / What we bring

Podcast studio equipment we bringThe whole studio travels.

One studio travels to every event: the broadcast backbone below, plus three cinema cameras.

The broadcast backbone

  • 4 broadcast podcast microphones on professional boom arms
  • RodeCaster Pro II multi-track audio interface
  • Monitoring headphones for talent
  • Professional LED lighting: key, fill, and edge
  • Illuminated ON AIR sign
  • All cables, power, gaffer tape, and backup gear
  • Setup and complete teardown. We leave the room as we found it

The camera package

  • 3× Nikon ZR 6K cinema cameras: host, guest, and a wide two-shot, each recorded in full resolution
  • Wireless lavalier backups: on every guest, alongside the boom-arm broadcast microphones
  • Isolated audio track per microphone: clean stems for the edit and for your archive

06 / Beyond the recap

Podcast episodes, not a recap reelNot a recap reel.

A lounge session ends with edited episodes, captioned social cuts, and a sizzle reel your marketing team can deploy for months, not one recap video that gets watched once. Every conversation leaves the room as a full edited episode, with the raw multicam files and per-mic audio for your archive.

07 / Who books it

Who books a mobile podcast loungePeople worth hearing.

Conference organizers capture speaker interviews, attendee testimonials, and sponsor spotlights. HR teams film employee stories and recruiting content. Nonprofits record donor appreciation and beneficiary stories. Product teams bottle early reactions on launch day.

  • Corporate conference organizers
  • Trade show exhibitors
  • Leadership summits & all-hands
  • Sales kickoffs
  • Product launches
  • HR & employer branding
  • Nonprofits
  • Podcast networks

08 / FAQ

Podcast lounge questionsAsked and answered.

How much space do you need?

A 10×10 ft area is the minimum. A 12×12 ft space is ideal. We can work in conference breakout rooms, hotel suites, expo booth spaces, office lobbies, and even covered outdoor areas.

Do you provide a host for the interviews?

We can. If you have a preferred host or moderator, we'll work with them. If you need us to provide a host, we can arrange one for an additional fee. Many clients use their own marketing director, CEO, or a well-known industry personality.

How long does each interview take?

Plan for 15 to 20 minutes per conversation plus a few minutes to reset between guests: two to three conversations an hour, six to eight in a three-hour session. Extended hours add more.

Can we record one long podcast instead of short rotating interviews?

Yes. The same three-camera studio records a 60-minute conversation between your CEO and CFO as easily as a rotation of 15-minute guest interviews. Tell us the format when you book: rotating conference guests, speaker and sponsor interviews, or one or two long-form corporate episodes. The fee and the setup are the same; only the schedule changes.

Can we live stream the interviews?

Yes. We offer live streaming as an add-on so your remote audience can watch interviews in real time on YouTube, LinkedIn, or a private platform.

What if we don't want to edit all the interviews?

Every conversation recorded in your session is edited as part of the fee, up to 8 episodes. If extended hours push you past that, you choose which extra conversations get the full edit and receive the rest as raw multicam files for your archive.

Can the lounge be sponsor-branded?

Absolutely. We design and print a custom sponsor backdrop, add sponsor lower thirds to edited videos, and include sponsor mentions in your deliverables. Backdrop design and print is a $300 add-on.

How far in advance should we book?

4–6 weeks is ideal. This gives us time for pre-production planning, guest scheduling, and backdrop design. Rush bookings (2–3 weeks) are sometimes possible depending on crew availability.

Do you serve events outside Dallas?

Yes. We're based in Dallas but travel throughout Texas and nationwide for multi-day events. Travel costs are quoted separately.

Start a project

Let's build your lounge.

Tell us about the event: dates, venue, city, and how many guests you want on mic. We'll reply with a clear next step and a fixed-fee recommendation.

(469) 370-9832 info@imagemedialab.com

No mailing list. Just a useful reply from our Dallas team.